Order Custom Self-Inking Stamps from $36, high-quality rubber, crisp and sharp impressions, available in a variety of sizes and 5 ink colour choices, custom-designed and made in-house at our Toronto facility with 24-hour turnaround. If your business is still using a stamp pad and a wooden-handle stamp from a hardware store, an upgrade to a custom self-inking stamp will pay for itself in the first week alone. This guide walks you through what to buy, how to design it, and why our Self-Inking Stamps are the most-ordered office stamp format in Canada.
What Are Self-Inking Stamps?
Self-inking stamps are a sealed, all-in-one stamp design that holds its own ink reservoir inside the body of the stamp. When you press down, the rubber die rotates from the ink pad to the paper, transferring a crisp impression in one motion, no separate ink pad, no fumbling, no ink on your fingers. Press it 5,000 to 10,000 times before you need to re-ink (and re-inking takes ten seconds with our refill bottle).
Compared to traditional wooden-handle stamps with a separate pad, self-inking stamps are dramatically faster (one motion vs three), produce cleaner impressions consistently (the ink-pad-to-die distance is engineered, not eyeballed), and eliminate the most common office complaint about stamps, ink stains on hands, papers and desk surfaces. Our self-inking stamps are made with high-quality rubber dies that produce crisp, sharp impressions even on textured paper, carbonless forms, and the back of cheques.
What Can You Put on a Custom Self-Inking Stamp?
Pretty much anything text or simple graphics. The most common designs our Canadian customers order are:
- Endorsement stamps, “FOR DEPOSIT ONLY” with your business name, bank name and account number, used on the back of every cheque before deposit. Pairs perfectly with our Deposit Slip Books.
- Business return address stamps, multi-line business name and address for envelopes, packages and outgoing mail. Faster than printing labels for low-volume mailings.
- Signature stamps, a digitized scan of an authorized signature for high-volume routine documents (employee records, internal approvals, batch correspondence). Note: not appropriate for cheques or contracts.
- Date stamps and “RECEIVED” stamps, standard office workflow for processing incoming invoices, mail and documents.
- Notary, lawyer and accountant professional stamps, firm name, credentials, registration numbers. Tested for Law Society of Ontario and Chartered Professional Accountants requirements.
- Logo stamps, your business logo for branded packaging, thank-you notes, gift wrap and small-batch marketing materials. Particularly popular with Toronto and Vaughan small e-commerce operators.
- Inspection and approval stamps, “APPROVED”, “INSPECTED BY [name]”, “PAID”, “VOID”, “COPY”. Standard workflow stamps for trades, manufacturing and AP teams.
- Address-correction stamps, for businesses that moved and have pre-printed letterhead with the old address. Cheap fix until you reorder stationery.
Custom designs are included, send us your text and layout requirements (or attach your logo as a vector file) and we will design the die and email you a PDF proof before production.
Sizes Available
We offer a range of stamp sizes to match the document and workflow:
- Small (around 12mm × 38mm): single-line stamps. Best for short text like “PAID”, “VOID”, “COPY”, or compact endorsements.
- Medium (around 18mm × 47mm): 2 to 4 lines of text. The most popular size, covers most return-address, endorsement and date-stamp needs.
- Large (around 28mm × 60mm): 5 to 7 lines of text or text with a small logo. Used for full business letterhead-style stamps with logo + multi-line address.
- Extra Large (around 40mm × 75mm): 7+ lines and full-resolution logo. Used for notary stamps, professional firm credentials and high-detail branded stamps.
- Round stamps (around 32mm or 42mm diameter): for logo stamps, official seals and notary applications where a round impression is required.
If you are not sure which size you need, send us your design and we will recommend the right body based on text length and intended use.
Ink Colour Choices
Self-inking stamps are available in 5 ink colours. Match the stamp colour to the workflow:
- Black, the default and most popular. Standard for endorsement stamps, return addresses, date stamps and notary work.
- Blue, distinguishes the stamped impression from typed/printed black text. Common for “RECEIVED” stamps, signature stamps and AP processing.
- Red, high-visibility for “VOID”, “PAID”, “URGENT” or any stamp meant to flag attention. Standard for inspection and quality-control workflows.
- Green, popular for “APPROVED” and accounting-department workflows where colour-coding matters.
- Purple, less common but useful when your office is already using black, blue, red and green for other purposes.
Refill ink bottles in the matching colour are available separately. One refill bottle typically extends the stamp life another 5,000 to 10,000 impressions.
Our Self-Inking Stamps, What You Get for $36
Our base price of $36 for a custom self-inking stamp includes:
- Custom design and layout, send us your text or logo, we design the die and email a PDF proof.
- High-quality rubber die for crisp, sharp impressions even on carbonless forms, textured paper and the back of cheques.
- Sealed self-inking body in your chosen size, small, medium, large, extra large, or round.
- Ink colour of your choice from 5 standard colours (black, blue, red, green, purple).
- Pre-inked at the factory, ready to use the moment you open the box.
- 5,000 to 10,000 impressions per ink load before re-inking is needed.
- Refillable, add a few drops of refill ink (sold separately) to extend life another 5,000 to 10,000 impressions.
- 24-hour in-house manufacturing at our Toronto facility (no third-party stamp shops, no overseas outsourcing).
- Next-business-day delivery to the GTHA and standard Canada Post shipping Canada-wide.
For larger sizes (extra large, round, multi-line logo) and specialty applications (notary, lawyer, accountant credentials), the price scales up based on die size and complexity, the $36 base covers the most-common small and medium business stamps.
Who Uses Custom Self-Inking Stamps?
- Anyone who deposits cheques. The endorsement stamp on the back of every business cheque is the single most-used office stamp in Canada, “FOR DEPOSIT ONLY” with your business name and account.
- Accounts payable teams, “RECEIVED”, “PAID”, date stamps, approval stamps. AP workflow runs on stamps.
- Restaurants, retail and hospitality, endorsement stamps for daily deposits, plus date stamps for receiving inventory.
- Property management companies and real estate brokerages, endorsement stamps for rent cheques, “COPY” stamps for tenant files, multi-line return-address stamps.
- Trades, contractors and field-service businesses, inspection stamps, approval stamps, “PAID” stamps for invoice processing.
- Healthcare and dental practices, “RECEIVED”, date stamps for patient charts, endorsement stamps for daily deposit. Tested for the dense GTA healthcare cluster.
- Law firms, accounting practices and notaries, professional credential stamps, firm-name signature stamps, official seal stamps.
- Non-profits and religious organizations, endorsement stamps for donation cheques, return-address stamps for outgoing mail.
- Multi-location operators, each location gets its own set of stamps with location identifiers for tracking and audit.
How to Order Self-Inking Stamps, Step-by-Step
- Your design or text. Type out exactly what you want on the stamp, including line breaks. For logo stamps, attach a vector file (AI, EPS, SVG, high-resolution PDF) or high-resolution PNG.
- Size choice. Small, medium, large, extra large, or round. If not sure, send us your design and we will recommend.
- Ink colour. Black, blue, red, green or purple.
- Quantity. Most businesses order one stamp per workflow (one endorsement stamp, one date stamp, etc.). Multi-location operators order matching sets.
On the Self-Inking Stamps product page, enter your design, choose size and colour, and check out. PDF proof within one business day. Stamps ship within 24 hours of approval.
Pair Your Stamps with Your Cheque and Deposit Order
The most common combination order is: business cheques + deposit slip books + endorsement stamp, a complete daily-deposit kit in one shipment. Common bundles:
- Manual cheques + 2-part deposit slips + endorsement stamp for small SMB ($49 + $39 + $36 = $124 total).
- Premium laser cheques + 2-part deposit slips + endorsement stamp for accounting-software SMB ($69 + $39 + $36 = $144 total, qualifies for free GTHA delivery).
- Extreme security cheques + 3-part deposit slips + endorsement stamp for trust accounts and high-volume AP ($89 + $39 + $36 = $164 total, qualifies for free GTHA delivery).
All four products print and ship in the same shipment from our Toronto facility.
Where We Deliver, GTHA Next-Day, Canada-Wide Standard Shipping
Our Toronto facility in downtown Toronto ships self-inking stamps next business day to every postal code across the Greater Toronto-Hamilton Area: Toronto, Mississauga, Brampton, Markham, Vaughan, Richmond Hill, Oakville, Hamilton, Burlington, Milton, Oshawa, Whitby, Ajax, Pickering, Aurora, Newmarket, Stouffville, Halton Hills, Caledon and Clarington.
Canada-wide Canada Post shipping for businesses outside the GTHA. Most addresses receive their stamps within three to five business days of proof approval.
Free delivery on GTHA orders over $150, combine with cheques and deposit slips to qualify. Same-day rush courier available within Toronto on orders confirmed before 11 AM ET, call (647) 501-7200.
Why 15,000+ Canadian Businesses Order from Cheque Store
- 25 years of in-house design and manufacturing at the same Toronto facility since 2001.
- Free PDF proof every order, verify spelling, layout and sizing before we cut the rubber die.
- One Toronto supplier for cheques, deposit slips and stamps, consolidate orders, save on shipping, get everything in one shipment.
- No third-party outsourcing, designs and signature stamps stay in our Toronto facility.
- High-quality rubber dies for crisp impressions even on textured paper and the back of cheques.
- Refillable bodies, a single stamp lasts years with periodic re-inking.
- Reorder in 60 seconds, we keep your design on file for replacement orders.
Frequently Asked Questions
How long does a self-inking stamp last before re-inking?
Typically 5,000 to 10,000 impressions per ink load, depending on stamp size, ink coverage and paper type. Re-inking takes about 10 seconds with a refill bottle and extends the stamp another 5,000 to 10,000 impressions. A typical business stamp lasts 3 to 5 years before the rubber die needs replacement.
Can I put my logo on a self-inking stamp?
Yes. Send us a vector file (AI, EPS, SVG, high-resolution PDF) or high-resolution PNG of your logo and we will reproduce it on the stamp die. For best results on smaller stamp sizes, simple line-art logos work better than detailed gradient designs.
What is the difference between a self-inking stamp and a pre-inked stamp?
Self-inking stamps have an internal ink pad that the die rotates through with each press. Pre-inked stamps have ink stored throughout the rubber die itself, they produce higher-resolution impressions but typically last fewer impressions per refill and cost more upfront. For most business workflows, self-inking is the right choice.
Can I order a signature stamp?
Yes, for routine internal documents and high-volume correspondence where a signed signature is needed for processing but not for legal authentication. Signature stamps are NOT appropriate for cheques, contracts, deeds, court documents, or any document requiring an authenticated handwritten signature, banks and courts will reject stamped signatures on those.
How do I refill my stamp?
Open the stamp body, drop 5 to 10 drops of refill ink onto the visible pad, close, and leave it for an hour for the ink to distribute evenly. Refill ink bottles are sold separately by colour. Use only the matching colour, mixing colours will produce muddy impressions.
Do you make notary, lawyer and accountant credential stamps?
Yes. Professional credential stamps are a common order, firm name, registration numbers, jurisdictional credentials. We have produced thousands of these for the GTA legal, accounting and notary community and they meet the Law Society of Ontario and CPA Ontario formatting requirements.
Can I order a custom stamp design without uploading a logo file?
Yes. If you just need text (return address, endorsement stamp, “PAID”, etc.), type it into the design notes field at checkout and we will lay it out for you. Our design team formats the text professionally and emails a PDF proof before production.
How quickly will I receive my custom stamp?
PDF proof within one business day of order. Once approved, stamps manufacture and ship within 24 hours. GTHA addresses receive their stamps next business day; Canada-wide three to five business days via Canada Post.
Order Your Custom Self-Inking Stamps Today
Three ways to order:
- Order online at the Self-Inking Stamps product page. Five-minute checkout, PDF proof within one business day, stamps in your hands within 48 hours of approval (GTHA).
- Call us at (647) 501-7200, Monday to Friday, 9 AM to 5 PM ET. Recommended for complex logo or multi-stamp orders.
Order Self-Inking Stamps, $36 Get a Custom Quote
Trusted by 15,000+ Canadian businesses since 2001. Custom-designed in Toronto. Shipped Canada-wide.
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